Author Guidelines

JGPEMN 

Guidelines for Authors

Effective from 1st January 2011. The Guidelines for Authors has been thoroughly revised and updated in January 2019.

The Editorial Process

The manuscripts is meticulously reviewed by the authors in a view that they are submitted to one journal at a time and not been published. Manuscripts are sent to two expert reviewers without raveling the identity of the contributors to the reviewers. Editorial holds the right to accept or reject the journal based on the review by the expert. Before sending a manuscript authors are requested to check the latest instructions available.

 Types of Manuscripts

1. Original Article: Randomized controlled trails, interventional studies, studies of screening and diagnostic test, outcome studies, cost effectiveness analyses and case control series with high response rate up to 2500 words excluding references (up to 30) and abstract (up to 250 words).
2. Review Article: Systemic critical assessments of literature and data source up to 3500 words excluding references (up to 50) and abstract (up to 250 words)
3. Case Report/Case series: New/Interesting/Very rare cases with clinical significance or implications can be reported. Up to 1000 words excluding references (up to 5) and abstract (up to 150 words) and up to three photographs (identity of the patient should not be identifiable and consent should have been received).
4. Surveys: Medical Audits that are topical, up to date, balanced, accurate, authoritative, quotable and a good read up to 2500 words (excluding references (up to 10) 
5. Personal Communication: News and letters addressing important issues in the society or letter to editor addressing important issues. Personal Communication should be short, topic specific and limited to 500 words. There is no need of abstract for such communications.
6. Discussions and Opinions: Should be short, debatable observation up to 500 words and 5 references. There is no need of abstract for this section.

 Submission of contributors

All articles submitted for publication are meant exclusively for publication in this Journal and must be accompanied by the following warranty Signed by all the authors-

“The undersigned author / authors hereby declare that the article is original, neither the article nor a part of it is under consideration for publication anywhere else and has not been previously published anywhere. We have declared all vested interests. We have meticulously followed the instructions. The article, if published, shall be the property of the Journal and we transfer the rights for the editorial board”

Vested interests

All vested interests must be declared by all the authors eg. Fund received directly or indirectly for the study or for its presentation from all sources including commercial/pharmaceutical companies, and including gifts, travel perks, hospitality etc.

Copy right 

All articles published in this Journal become the property of the Journal and should not be published or reproduced in any form, in full or in part, without the written permission of the Editor or Editor-in-Chief.

Responsibility

The contents of the articles and the views expressed therein are the sole responsibility of the authors, and the editorial board will not be held responsible for the same.

 Manuscripts for review and paper submission

The manuscript file should include the abstract, body, references, legends for tables and figures numbered in roman numbers. Any conflicts of interest should be declared.

References cited in figures or tables must be numbered in sequence, according to the position of the first text citation of the figure or table. Unpublished data, submitted manuscripts and personal communications must be referenced in the text only as follows:

1. Manuscripts must be submitted in precise, unambiguous, concise and easy to read English.

2. The number of authors should not exceed six.

3. Manuscripts should be submitted electronically to jgpemn@gmail.comNo hard copy of the manuscript will be acceptable. Article should be sent in a .doc file in “Times New Roman” font (size 12) with double line spacing (space between two lines not less than 6 mm) and at least 2.5cm margin on the sides, top and bottom. Text not to exceed word limits as mentioned above in the previous section.

4. Number all page consecutively in Arabic numerals at the lower right side.

5. Title page should contain the following:

A. Title of the article; should be clear and concise and should reflect the essence of the study. It should be within 50 words.

B. Full names (beginning with underlined surname) and designations of all authors. Email address of all authors should be mentioned in the title page.

C. Institutions where the study was conducted and address for correspondence along with telephone number, fax number and e-mail address.

6. Abstract:

Original article/Survery/ and Review article: Abstract should be structured and limited to 250 words. It should contain the following major headings: Introduction, Methods, Results and Conclusions, Key words. The Objective reflects the purpose of the study or the hypothesis that is being tested. The methods (study Design) should include the setting for the study, the subjects, (number and type) studied, the treatment or intervention, and the tools or statistical analysis. The Results include the outcome of the study and statistical evaluation. The Conclusion states the significance of the results.

Case Study/Case Series: Abstract should be within 150 words. Structured abstract is not applicable for case studies.

Short Communications: Short communications will not require any abstracts.

Key words: Abstract should be followed by 3-5 key words for the manuscript.

7. Introduction:

 This should include the introduction highlighting the aim of the study and justification for the study. Introduction should be limited to a maximum of two to three paragraphs.

8. Methods

Methods should include the detailed methodology of the study; elaboration of sample size estimation, data collection tools and procedure, ethical aspects of the study and how quality of the study was assured.

9. Results must include statistical analysis in table format, wherever applicable. Some basic rules include:

A. Use of only generic names of drugs.

B. Spelling out the number for referring to less than 10 persons, objects, etc. Using Arabic numerals for any figures more than 10.

C. Spelling out a number starting the sentence, unless it involves a decimal point.

10. Referring obstetric cases as women and not patients. Those in comparative studies should be referred to as subjects and controls.

11. Discussion: Statements made should be supported by the data collected and/or literature references.12. Acknowledgement of those who have actually contributed substantially to the study mentioning their contribution.

12. References: Authors are requested to use the referencing software for references. We recommend for the use of Endnote, Zotero and Reference Manager for referencing.

A. The number of references must not exceed 15 only recent (not more than 15 years old) references should be used. Do not give text books as references.

B. References must be numbered consecutively in the sequential order in which they are mentioned in the text, tables and figures. They must be cited in the text, tables and figures as the number of the reference in the reference list as a superscript.

C. References list must be set out in Vancouver style giving authors surnames and initials, title of the paper, abbreviation of the Journal, year, volume number, and first and last page numbers. Give surnames and initials of all the authors.

D. Medical Journal abbreviations must be as used by Index Medicus.

E. Books: Books should be quoted as Authors (surnames followed by initials) of chapter/section, and its title, followed by Editors – (names followed by initials), title of the book, number of the edition, city of publication, name of the publisher, year of publication and number of the first and the last page referred to.

F. Abstracts of papers presented at conferences should be cited only from the published proceedings strictly using the format of the surname of authors followed by initials, title of the paper, title of the abstract book, city of publication, name of the publisher, year of publication, and page numbers referred to.

G. Unpublished work, work in preparation, and personal communications should only be mentioned in the text and not used as references.

H. Personal communication must carry the date of the communication. However, work accepted for publication should be included in the reference list as ‘In Press’ giving the name of the Journal.

I. Responsibility: Authors are solely responsible for the accuracy of references.

13. Tables :

The number of Tables should not exceed five. No

Table should not exceed the limit of one page. Each Table should be typed, single spaced, on a separate page at the end of the manuscript, should carry a title and be serially numbered in Arabic numerals in the order of its first citation in the text. Each column should have a short heading with units of measure, it applicable, in parenthesis. Do not use vertical rules. Use horizontal rules only above and below column headings and at the bottom of the Table. Explanatory matter should only be given in footnotes using a, b, c, d etc, as symbols sequentially. Matter given in a sentence or two in the text should not be repeated in the Table. Use graphs as alternative to Tables with many entries.

Tables should be hyperlinked with its appearance in the text of the manuscript.Authors should also mention the position at which the authors want to place the tables/figure as “Insert Table 1 here”

14. Figures and photographs:

 These should be serially numbered in Arabic numerals. Figures should be unmounted in black ink drawings of professional quality with clear lettering. They should have a legend. Matter given in a Table must not be repeated as a Figure.

Photographs should be in colored glossy prints and if black and white there should be a sharp contrast between black and white areas. They should be 8 x13 cm in size. If applicable a linear scale should be incorporated in the photography or magnification stated.

 The word “Top” should be written in the appropriate place at the back of the photograph. A legend should be supplied for each photograph typed double spaced in consecutive order on a separate sheet of paper. Costs of processing and printing of figures and photographs will have to be paid in advance by the author on acceptance of the paper.

15. Ethics

 When reporting studies on human, indicate whether the procedure followed were in accordance with the ethical standard of responsible committee on human experimentation and with the Helsinki Declaration of 1975 and revised in 2000 (available at www.wma. net/e/policy/17-c_e.html). Do not use patient’s name, initials or hospital numbers. Evidence for approval by a local Ethics committee must be supplied by the authors on demand. The ethical standards of experiments must be in accordance with the guidelines provided by the CPCSEA (animal) and ICMR (human). The journal will not consider any paper which is ethically unacceptable.

16. Manuscript will not be returned or preserved.

17. The journal undergoes a double blind peer review process. Peer review will be done with two potential reviewers. Authors can mention up to two potential reviewers for their manuscript. However, it is not mandatory that the reviewers mentioned by the corresponding author will be given the opportunity to review that article. After completion of the peer review process, editorial board will have the authority to accept the manuscript for publication with minor or major changes or to reject the manuscript.

18. It will be the responsibility of the authors to align with the guidelines for the manuscript. Any deviation with the above mentioned guidelines will automatically led to the rejection of the manuscript.

 CONCLUDING INSTRUCTIONS

• All measurements must be in metric units and temperature in degree Celsius.
• Use only standard abbreviations, symbols and acronyms that are universally accepted.
• Use American Spell-Check for English.
• When using Microsoft Word, Click on Tools and select Spelling and choose English (US).
• Reprints can be ordered on payment by the author after acceptance of the paper.
• Proof correction will be done by the Editors.
• DISCLOSURES: Authors should include all relevant information regarding Conflict of interest and Sponsorship statements

Managing Editor